Thursday 16 June 2016

OHSAS 18001 - Occupational health and safety management system



 
OHSAS 18001 - Occupational health and safety management system

 
What is OSHAS 18001? 
  • Originally developed in early 1990s as BS8800
  • Revised in 1999 by BSI to be more compatible with ISO 14001
  • Framework for an effective OH&S-MS
  • 17 elements designed in parallel to ISO 14001
  • Allows third-party certification/registration

 
What OSHAS is not 
  • An international standard like ISO 9001or ISO 14001
  • Not prescriptive no absolute requirements; very similar to ISO 14001

 
OSHAS Basics

 
OH&S Policy 
  • Clearly states overall OH&S objectives
  • Authorised by top management
  • Appropriate to nature & scale of OH&S risks
  • Documented, implemented, and maintained
  • Communicated to all employees
  • Available to interested parties
  • Reviewed periodically

 
OH&S Policy Commitments 
  • Improve health & safety performance*
  • Continual improvement
  • at least comply with current applicable
  • OH&S legislation and other requirements
  Performance: measurable results of the OH&S management system, related to the organizations control of health and safety risks, based on its OH&S policy and objectives.

 
OH&S Planning 
  • Hazard identification, risk assessment, and risk control
  • Legal and other requirements
  • Objectives
  • OH&S management program(s)

 
Hazard Identification, Risk Assessment & Risk Control 
  • Conceptually similar to environmental aspects and impacts target of management program(s)
  • Much more detailed than 14001 approach
  • Assessment must address:
    • routine and non-routine activities
    • all personnel, including contractors and visitors
    • facilities at the workplace, whether provided by the organization or by others

 
Hazard Identification, Risk Assessment & Risk Control 
  • Methodology must be proactive
    • in advance of process/equipment changes
    • allow engineering of hazard controls during design
    • implementation of controls as change occurs
  • Success requires strong Management of Change (MOC) procedure

 
Hazard Identification, Risk Assessment & Risk Control 
  • Process overview
    • identification of hazards
    • evaluation of risks under current controls
    • evaluation of the tolerability of residual risk
    • identification of needed additional controls
  • People are involved
    • significant risks must be controlled
    • individual behaviour is a significant factor

 
OH&S Planning

 


 
Implementation & Operation 
  • Structure and responsibilities
  • Training awareness and competence
  • Consultation and communication
  • Documentation
  • Document and data control
  • Operational control
  • Emergency preparedness and response

 
Structure & Responsibilities 
  • Documented roles, responsibilities, authorities, and accountability
  • Management appointee responsible for implementation
  • Resources
  • Managers must demonstrate commitment to continual improvement

 
Training, Awareness & Competence 
  • Ensure employee awareness and competence
  • Take into account differing levels of:
    • Responsibility
    • Ability
    • Literacy
    • Risk
  • Much of required training driven by regulation

 
Consultation & Communication 
  • More internally focused than ISO 14001
  • Employee involvement and consultation
    • in development/review of policies and procedures
    • about changes that affect workplace safety or health
    • ensuring representation in OH&S matters
  • Buy-in, ownership, motivation
  • Insights of shop floor perspective

 
Documentation & Data 
  • Documentation of core elements
    • aids employee awareness
    • shows how the various system relate
    • extremely valuable during certification process
  • Document and data control procedures
    • critical documents are available
    • obsolete documents and data are removed

 
Operational Control 
  • Identify operations and activities where risk requires further control
  • Plan these to ensure that
    • documented procedures are developed
    • operating criteria specify key steps and requirements
    • procedures addressing risks related to contractor goods and services
    • establish design procedures to reduce/eliminate source of risks

 
Operational Control

 
Emergency Preparedness & Response 
  • Emergency response procedures to address
    • identifying potential for incidents and emergencies
    • preventing and mitigating resultant illnesses and injuries
    • responding to incidents and emergencies when they occur.

 
Emergency Preparedness & Response

 
Checking & Corrective Action 
  • Performance measurement and monitoring
  • Accidents, incidents, non-conformances and corrective and preventive action
  • Records and records management
  • OH&S management system audit

 
Performance Measurement & Monitoring 
  • Monitoring the achievement of objectives
  • Quantitative and qualitative measures
  • Proactive and reactive methods
  • Records to facilitate corrective and preventive actions
  • Calibration of monitoring equipment

 
Quantitative & Qualitative 
  • Direct Quantitative Measures
    • number of lost work days following an injury
    • decibel levels of noise in a work area
  • Indirect Qualitative Measures
    • review of inspection logs
    • observation of a task
    • interviews

 
Proactive & Reactive Measures 
  • Proactive monitoring of compliance
    • routine basis, independent of any event
    • monitoring may be required by regulations
      • daily equipment checks
      • periodic review of hot-work permits
  • Reactive monitoring of accidents or incidents
    • in response to an event or trigger
      • accident investigation
      • monitoring in response to a complaint

 
Accident, Incidents, Non-conformances & Corrective and Preventive Action 
  • Handle, investigate, mitigate
    • Accidents
    • Incidents
    • non-conformances
  • Corrective and preventive actions
  • Review action plans through risk assessment process

 
Accident, Incidents & Non-conformances  
  • Handle = immediate action
    • Notification
    • emergency response
    • recordkeeping to facilitate investigation
  • Investigation process
    • team and procedures
    • root cause analysis
  • People are involved
    • human elements

 
Corrective and Preventive Action 
  • Correct immediate problem
  • Mitigate consequences
  • Eliminate or control root cause
  • Prevent recurrence
  • Review action plans through risk assessment process
  • Communicate results and monitor

 
Records & Record Management 
  • Identification, maintenance, and disposition
  • Records must be:
    • Legible
    • Identifiable
    • traceable to the activities involved
    • easily retrievable
    • protected from damage, deterioration, or loss
    • held for specified and documented retention times

 
OH&S Management System Audit 
  • Determine if OH&S-MS:
    • conforms with planned arrangements
    • is properly implemented and maintained
    • is effective in meeting policy and objectives
  • Results provided to top management
  • Audit program and schedule reflect risks and previous audit results

 
Management Review

 
OHSAS 18001 - Occupational health and safety management system

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