Director General of Police:-
The
Director-General of Police is the head of the Police Department of the
State. His main role is Law enforcement and thereby, to promote the
dynamic Rule of Law. The functioning and administration of the police
throughout the State are vested in him. He advises the Government on all
police matters, both administrative and operational. He is responsible
to the Government for the internal management, economy, equipment,
training, discipline and efficient discharge of duties by all members of
the force. He is ultimately responsible for making the Police
organization fully efficient at all levels for preventing and detecting
crime, maintenance of public order, law and order, safety and security
and preservation of peace. He has to keep the Government informed of the
state of crime and all political, communal, subversive and terrorist
movements throughout the State and to advise the Government as to the
manner of dealing with them.
Subject
to approval of the Government, he is vested with powers to frame such
orders and regulations as may be necessary and expedient related to the
prevention and detection of crime, promotion, preservation and
maintenance of law and order, public order, public safety and security
of the State and also related to the general management, utilization and
deployment of the police force, the places of residence,
classification, rank and particular service of the members there of,
inspection and description of arms, accoutrements and other necessities
to be furnished to them, institution, management and regulation of any
police fund and prescribing books, register and returns to be submitted
by the said force. He is also vested with powers to frame such orders
and regulations related to the collection and communication of
intelligence and information, and all such other orders and regulations
related to the said force as he deems expedient from time to time for
preventing abuse or neglect, for ensuring adherence to the guidelines of
superior courts in the matters of investigation, arrest and other
related matters and for rendering such force professionally efficient in
the discharge of all its duties.
He
is the chief authority to coordinate and direct operations for the
maintenance of public order, security and law and order, particularly in
the event of widespread strikes, industrial unrest, riots, communal,
subversive, terrorist disorders, or violent political movements. Police
action and dispositions necessary to combat such disturbances or
movements will be under his general direction and control.
The
strength of the police force as a whole and of various ranks is fixed
by the Government. Any permanent increase or reduction in respect of
these, in a Unit can be done, with prior approval or sanction of
Government. It will, however, be within the powers of the Director
General of Police (a) to re-allocate the strength within the police
Units according to the exigencies of the administration arising from
time to time, provided it does not exceed the total approved strength
and ranks of the district or equivalent formations and (b) in the
interests of improving quality of investigation or for more effective
supervision or for improving technical support, to convert any posts
from one rank or category or class to the other in respect of executive,
ministerial and technical wings of the department and to position them
any where with the approval of the Government.
The
Director General of Police shall have the powers of a District
Magistrate throughout the State. These powers will be exercised in
accordance with the provisions of the Code of Criminal Procedure 1973.
He
shall devote himself to planning, improving and making the entire state
police an effective and impartial law enforcement agency, utilizing
fully the latest concepts of police management, training and modern
science and technology, including the application of Information
Technology in the police department. Up gradation of skills for career
development through training including on the job training and the
improvement of supervisory and monitoring system in the police
department shall be one of his core functions.
He
shall be the Chief of all Police Officers. He shall remain responsible
for policy, direction and supervision of the entire State police and for
ensuring coordination between different wings of the police and with
other departments of the State and other States. He shall exercise all
disciplinary and financial powers of a Head of Department and as
authorized by the Government.
The
Director General of Police shall send reports to the Chief Secretary to
the Government, with copies to the Chief Minister, the Home Minister,
the Principal Secretary to the Government, Home Department and the
Secretary to the Governor, on the subjects mentioned below. However the
Ss.P., IsG/D.Is.GP, Cs.P/Addl. DGP/Addl. DGP CID may also send directly
the reports to the Govt. as above under intimation to DGP to save delay.
A. Disturbances occasioned by communal or caste or regional, or linguistic considerations.
B. Terrorist and subversive incidents and matters concerning internal security.
C. Riots involving breach of peace or death of any person, if they are of a specially grave nature.
D. Riots involving the use of fire arms and/or explosives.
E. Assault on the police, in which death or serious injury to the police is reported.
F. Cases of possession or manufacture of use of bombs or explosives resulting in death or grievous hurt.
G.
Serious fire accidents which involve loss of properties worth one lakh
of rupees and above, or loss of human life, even by implication,
irrespective of properties lost and their value or accidents involving
serious irregularities attributable to mischief or foul play.
H. Fasts, Hartals, Strikes and Satyagrahas of all kinds.
I. All incidents in which fire is opened by Government servants.
J. All cases of alleged torture by the police or death or grievous injury caused while in police custody.
K. All other important and grave occurrences not covered by items (A) to (J) above, which may be of interest to the Government.
L.
Caste-motivated offences of murder, violence resulting in grievous hurt,
rape and serious mischief or arson committed on members of S.Cs and
S.Ts.
M. Organized crime that affects civic life and security.
N. Any other matter on which the Government may call for a report.
Copies
of reports on item ‘G’ shall also be sent to the Principal Secretary
Revenue Department. Likewise copies of reports on such matters as
strikes and student agitations shall be sent to the Minister and
Secretary concerned.
His
other important functions and responsibilities include, the enforcement
of Code of Conduct among the Police Officers of all ranks, Police
welfare and housing and a proper mechanism for redressal of grievances.
In
the discharge of these functions the DGP has full authority to delegate
and entrust any of the functions to the officers subordinate to him as
permissible under rules and regulations.
The
Addl. Director General of Police (L & O) is the staff officer of
the DGP to assist him in supervision of the police of all the districts
in the state in the matters of prevention of breach of peace,
maintenance of public order, law and order, planning and implementation
of operations and in dealing with all situations including terrorist and
subversive activities, communal, caste, or regional or other widespread
agitations subject to the control of DGP.
Functions:-
A.
Assisting DGP in the supervision, management and leadership of the
Police, and in maintaining discipline, morale and high professional
standards of work at all levels;
B. Organization and implementation of preventive measures, particularly Police beat system, patrols and surveillance;
C.
Personal direction of measures necessary for maintenance of peace,
public order, law and order and security and assistance to DGP in
operations, coordination and reporting;
D.
Organisation and implementation of Community Policing schemes, police
community relations and promoting mutual understanding and trust;
E. Supervision of work as allotted and any other function related to these as instructed by the DGP.
Duties:-
A. Annual inspection of Zonal IsG/DIsGP offices and one District office in each Zone;
B. Meetings and scrutiny of work of officers in the District with reference to specific items of allotted work;
C.
Scrutiny and compliance with the Code of Conduct, police regulations
and providing guidance through proper instructions in the monthly
reports of the Superintendent of Police and the Zonal IsG/DIsGP;
D. Attend meetings on subjects of his charge on his own or on behalf of DGP;
F. Coordination and cooperation within Police, with other branches, CID, City police and other States;
G.
Provide assistance, wherever necessary, in the matters of investigation
of cases apprehension of offenders, searches seizures and preservation
of scene;
H.
Preparation of schemes and contingency plans for maintenance of peace
and order in connection with elections, major festivals and fairs or
agitations or violent incidents and their implementation both at the
State and local levels by concerned officers;
I. Visit personally areas of serious breaches of peace or misconduct by police and direct operations to control the situation;
J. Any other duty incidental and necessary to the above as directed by the DGP;
In
the performance of these duties he shall be in close touch with the
Addl. DsGP, Administration, CID, Intelligence and Commissioner of
Police, Hyderabad City.
The State and the Districts Control Rooms should be efficiently
organized and be kept constantly alert and responsive. In disciplinary
matters relating to his charge, he shall exercise the powers delegated
to him by DGP. He shall be provided with confidential section, with
Intelligence staff when ever possible.
The monthly reports and inspection reports of CsP (other than Hyderabad City),
SP of Districts and Zonal IsG/DIsGP, will be forwarded with his
comments or instructions to the DGP before they are returned to the
concerned.
Where
specific crimes as contemplated in order No.33-8 are registered and are
investigated, progress reports in those cases, if required, shall be
sent to the Government by Addl. DGP, CID. However, situation reports
should be continued to be sent by Addl. DGP (Law & Order) along with
reports on specific crimes, till the situation returns to normal.
His
main role is to ensure performance of one of the most vital functions
of police i.e. investigation and detection of cases in the State subject
to the general control and supervision of the DGP. He is directly
responsible for efficient functioning of investigation, coordination and
supervision of all investigation of CID cases in the State, and for
ensuring coordination with other States, National Agencies and through
them with other countries. He shall plan and implement schemes to employ
latest advances in Science and Technology in the field of
investigation, to upgrade investigative skills of Police Officers, to
build an effective criminal records and intelligence system and to
ensure integrity and impartiality in investigation. He shall allocate
tasks and duties to various officers in CID including coordinating
function. The Addl. DGP CID will have full powers of Head of Department
(HOD) in financial matters. He shall also have all disciplinary powers
in accordance with the APCS (CC&A) rules existing in so far as CID
staff is concerned. Where specific crimes as contemplated in order
No.33-8 are registered and investigated, progress reports in those
cases, if required, shall be sent to the Government by Addl. DGP, CID.
Functions:-
A. Supervision and control as head of the CID;
B. Administrative and operational control of the State Crime Records Bureau (SCRB), Finger Print Bureau (FPB).
C.
Mutual cooperation and liaison with other States, national agencies
such as CBI, NCRB, Interpol, MHA, NCB, Enforcement Directorate,
Enforcement Wing of Customs, Excise, Banking, CBDT and RPF;
D. General direction, supervision and coordination of investigation of cases;
E. Maintenance, up-dating, custody and use of criminal records, and criminal intelligence systems;
F.
Organize research, study and analysis of crime and rendering advice to
frame guidelines on measures to prevent and detect crimes;
G.
Constantly update and apply the scientific and technological aids
available for crime detection, their adoption and application by the
field staff;
H.
Assist the DGP in directing operations to control outbreak of crime,
investigation of offences in situations of serious and widespread riots
or agitations and in compiling necessary reports to Government and
others;
I. Keep DGP and the Government informed of the state of affairs in his charge from time to time.
Duties and responsibilities:-
He
will conduct annual inspection of the work records of Inspectors
General working in the CID. He shall ensure frequent visits and annual
inspections of Districts, Railways and City Crime Branches by himself or
by IsGP CID, nominated by him. The SP of the district may be present
during such inspections. However Addl. DGP, CID, himself will do the
annual inspection of SCRB, FPB, and Research Wing. His other duties
include;
A.
Personal visits to places of investigation of serious crime, which is
likely to generate insecurity, panic or attract widespread public and
media attention;
B.
To assess the quality, conduct, performance of Investigating Officers,
efficacy of methods and handicaps experienced by them by touring and to
take such remedial steps as required for quality investigation and for
effective coordination;
C.
To arrange and monitor collection, storage, updating, retrieval, and
use of data on crime, criminals, opening and maintenance of dossiers,
collection and dissemination of criminal intelligence;
D.
Introduction of automatic search facility for fingerprints and
equipment for identification by portrait building with accessibility of
such facilities by Investigators all over the State;
E. Publication of Gazettes for internal use, Analysis reports, and lapses noticed in cases disposed off in courts;
F.
Provision of adequate working space, equipment, transport,
communication, stationery and funds required for all investigating
teams;
G.
Update investigative skills and assign specific tasks to the Research
Wing particularly the study of judgments, journals and publications,
Acts and laws which police have to enforce, and communicate constantly
the results to all the concerned in the form of guidelines;
H.
To ensure that the disposal of every case after investigation by CID
has the approval of at least one superior officer above the immediate
superior of IO except in very minor cases. The authority whose approval
is necessary is the highest officer who receives the case diary of a
particular case in a regular basis. In respect of grave crimes the final
decision shall be that of the IGP CID concerned. In cases of specially
grave nature the final authority for approval will be Addl. DGP CID. Any
case may however be placed by Addl. DGP CID for approval before DGP.
His
role shall be to perform all administrative, personnel, legal, welfare
and sports, provisioning and logistic functions and budget and
organization of the Department subject to the control of DGP. His
functions are -
A. Supervision of the work of the Chief Office as allotted;
B. Personnel and financial management of the department, except Training and Recruitment;
C. Efficient management of provisioning, logistics, their modernization and better administration.
D.
Evolve procedures that would ensure economy and cost effective measures
and eliminate delays by adopting simplified procedure.
E.
Ensure that necessary financial powers are made available to field
officers for more efficient performance of principal police duties like
investigation and maintenance of law and order and public order.
F.
Preparation and implementation of schemes aimed at welfare and health
of the force and their families and also to promote sports activities.
Duties and Responsibilities:-
In
Chief Office, all staff dealing with the subjects of Budget, Accounts,
Provisioning and Logistics, Personnel, Legal, Organization,
Coordination, Welfare and Sports shall work under his direct supervision
and monitoring and he will exercise all powers of the Head of the
Department as per delegation. He shall conduct annual inspection of work
of Chief Office, IsGP Personnel, Legal, Coordination, Welfare and
Sports, Provisioning and Logistics, Budget and Organization, DIGP (A),
Chief Accounts Officer, Chief Office Store and Printing Press. All
annual inspection notes on Districts, City Police, APSP Offices and
Offices of all other establishment of Police, shall be reviewed and
suitable measures taken to rectify the shortcomings in the system with
the approval of DGP. He shall ensure complete implementation of
Computerization of all matters of the wings entrusted to him. He shall
also ensure timely submission of ACRs as prescribed and issue necessary
instructions as to maintenance of personnel files of Officers. His
powers shall consist of administrative and financial powers of DGP on
delegation. Other duties of Addl.D.G.P. (Admn.) are:
A. Ensuring Inspection of all seats in the Chief Office to liquidate pendency by IsG / DIsGP attached to Chief Office;
B.
Regular monitoring of disposals of disciplinary cases, suspension cases
and court cases, ensuring prompt assistance to legal officers,
Government pleaders and prosecutors with out any delay;
C.
Arrange thorough scrutiny of all inspection notes of all Units received
in Chief Office and follow up action thereon particularly those
received from Addl. DsGP and IsGP on Units under their charge;
D.
Ensuring proper reply and suitable disposal to all petitions and
references received from public, Government, Courts, NHRC, Assembly,
Parliament, assurances and those pertaining to follow up action on
enquiry reports, etc.
E. Supply of uniforms and other clothes, articles and accoutrements regularly to all personnel and Unit stores;
F. Monitoring of payment of pension and other benefits to those who superannuated or died or became sick;
G.
Personnel matters such as transfers, promotions, disciplinary matters
and retirement benefits, in respect of all Police Officers, Gazetted and
Non-Gazetted, Maintenance of service books and personal files and issue
of instructions thereon are part of his functions in Chief Office.
H.
He is responsible for safety and security of records and property in
the DGP’s office complex. He will supervise all house keeping functions.
He shall arrange to draw and rehearse (a) Fire Alarm system; (b) Other
emergency measures; (c) Evacuation and safeguarding of persons and
records; (d) Internal security scheme; and (e) Reception and
accommodation of visitors.
Intelligence
and Security Wing of the Police Department are very important
functional organs of the Govt. The Addl. DGP Intelligence and Security
is assisted by such number of officers of different ranks as decided by
the Government in consultation with Director General of Police from time
to time.
His
role and responsibility are to arrange collection of intelligence
relevant to and connected with public order, security of the State and
of important personalities, law and order, communal, caste, linguistic,
industrial, political, agrarian tensions, upheavals, terrorist and
subversive activities etc. He will conduct enquiries connected with
these matters and arrange timely dissemination of intelligence to avert
violent situations. He is in-charge of the Intelligence Department of
the Police and is responsible for coordination of intelligence work of
all Units maintaining quality and high professionalism. He shall assist
DGP in the timely communication of information to the Government and
others on need to know basic. In the performance of this sensitive
assignment the Addl. DGP shall utilize all resources available to him.
The functioning of the Intelligence Department shall be in accordance
with the Manual prescribed for State Intelligence and local Special
Branch Units of the Districts and Cities.
The
Addl. DGP Intelligence and Security will also be responsible for
maintenance of internal Vigilance in the department enforcing the strict
implementation of conduct rules. He shall organise Vigilance checks in
the department and identify, report and take action with the approval of
the DGP in the areas of graft in the department.
The
Addl. DGP, Intelligence and Security, should ensure either by himself
or by one of IsGP or DIsGP of Intelligence, inspection of all District
Special Branches/City/Railway Special Branches as well as Regional
Intelligence Units during the year.
He
is the Chairman of State Level Police Recruitment Board (SLPRB). His
main function is timely recruitment and training of all police ranks. He
shall, subject to relevant rules, plan and implement effective
recruitment procedures and arrange all induction, in-service, on-job
training programme for the department. The heads of all training
institutions will report to him through IGP Training while Director APPA
will report to him directly. IGP (Rect.) assists him in recruitment.
It shall be his duty to keep the police personnel in a high state of efficiency by devising appropriate, relevant and effective training programs including on the job training. The Training institutions attached to various Units and Wings of police department will work under the administrative control of respective Units/Wings. The designing, up-dating and running of on-job training and other courses by effective use of institutional as well as distant education concept shall be done by the concerned with his approval. It shall be his responsibility to guide and ensure sound methodology. Towards this end he is authorized to issue instructions to all officers in the department. Recruitment procedures have to be simple and transparent. He should undertake a constant review of both training and recruitment procedures to keep them update. He shall ensure the use of latest equipment and aids to training. He shall report to the DGP and keep him informed of the state of recruitment and training. He shall exercise such powers as are delegated to him and take all decisions by obtaining DGP’s approval wherever necessary. He shall inspect APPA and at least two other training establishments every year. The testing and examination procedures, framing of correct syllabi, preparation of lesson plans, preparation, printing and distribution of reading material, textbooks, other literature and training aids in the nature of slides, videotapes shall be done and constantly monitored by the APPA and other training institutions under his direction. All training programme including those conducted in Units, Districts and City that require DGP’s approval should be routed through him. The deputation of officers for training outside the State and country or to institutions other than police Units within the State should be routed through him for final approval by the DGP. He shall maintain liaison with BPR&D and other advanced training Institutions in the country and abroad.
Commissioner of Police, Hyderabad City
He shall be responsible for all aspects of policing in respect of the City of Hyderabad besides duties cast on him by the Hyderabad City Police Act. He also functions as Addl. District Magistrate for the City of Hyderabad.
He acts as such directly or through Dy. Commissioners. He has the
licensing powers under the Cinematograph Act, Arms Act and other Acts on
par with District Magistrate of a District. He has power to detain
persons under the Preventive Detention Laws. He reports to DGP and keeps
him constantly informed of all developments in the City. He should
maintain close liaison with Addl. DGsP Law & Order, Administration,
CID and Intelligence. It shall be his duty to frame and up-date
regulations for the efficient discharge of duties by the City Police and
lay down clear policies and orders in respect of all licensing and
permit procedures. Copies of the reports sent by him to Government
should be marked to DGP. Special Armed Reserve at Central Police Lines
Amberpet shall also be under the administrative control of CP Hyderabad.
The Commissioner of Police has full financial powers of a Head of the
Department.
Main functions:-
A.
Continuous evaluation of emerging issues and formulates police policy
for maintenance of Law & Order prevention and detection of crimes.
Improvement of response mechanism and keeping the Control Room fully
equipped;
B. Effective coordination among different Wings of the City police;
C.
Organize community-policing system for building an effective
police-public relations mechanism for prevention and detection of crime
and for maintenance of Law & Order etc.
D. Organisation and implementation of Policing beats, patrols and surveillance;
E. Build and update Crime and Criminal Information System;
F. Internal vigilance to enforce code of conduct;
G. Arranging regular on the job training courses, their progress and impact.
H. To keep all members of the City Police in a state of high efficiency and morale;
I. Building effective intelligence mechanism to monitor and control communal, terrorist and subversive activities.
J. Accord high priority and attention to traffic education, and enforcement as well as training of traffic personnel.
K. Maintain the Reserve Police of the City fully trained and prepared to be an effective striking force in times of need.
L.
To inspect and visit various Units in his charge to the extent possible
and to arrange for the periodical inspections by the
Addl./Joint/Deputy/Assistant Commissioners as laid down in this Manual
or according to the need.
The
other Commissioners of Police for other cities in the State perform all
the duties of a Commissioner with in the purview of A.P. District
Police (Andhra Area) Act or A.P. District Police (Telangana Area) Act as
the case may be. They are also vested with the powers of Addl. District
Magistrate as laid down in Cr.P.C.1973 (Act 2 of 1974) and other
relevant Acts.
The
DGP / Addl. DGP (Armed Police) is the head of the Armed Police
consisting of all APSP Bns in the State. IGP and DIsGP APSP Bns assist
him in his duties. His role is supervision of the functioning of all
APSP Bns. in the State inclusive of administrative, personnel,
logistics, provisioning and deployment matters etc. He shall be
responsible for keeping the force under him in a state of high
discipline, morale and training. High priority should be given to the
welfare, allocation of duties, health, clothing, equipment and living
accommodation. He shall ensure that the concerned IG/DIGP under him
inspect all the units under them once a year. The manual of instructions
of APSP shall be updated from time to time under his supervision and
shall be implemented effectively.
The
Addl. DGP (Technical Services) will be incharge of Police Transport
Organization, Police Communications and Police Computer Services. His
functions are mainly to have overall supervision and control over these
three technical wings. These technical wings are headed each by one IGP,
who will have complete control over the administration, personnel and
execution of works in their respective wings.
IsGP
hold vital senior management and operational positions, based on
functional division. They should study and formulate policy in respect
of the subject handled by them and guide the unit officers in the state
in respect of that subject. They should be well informed of the matters
under their charge and with this ability, should guide their
sub-ordinates working under them. Every Inspector-General of Police
having executive duties should send his tour programme to the Director
General of Police and to the Unit Officers, SP and DM. He will also
forward to the Director-General of Police by the fifth of each month a
monthly return showing the details of his tours and inspections in the
previous month in Form 4. Besides Head of Zones, IsGP are posted to
organizations and establishments such as DGP office, APSP, City Police,
Intelligence, CID, Traffic and highway police or to some other positions
in the Police Department and other wings of State Government. Officers
of the rank of DIGP also may be posted as DIGP of Zones/Ranges.
Powers and Duties of Junior Officers
Every
Police Officer is supposed to be always on duty and have the powers of a
Police Officer in every part of the State. It shall be his duty to use
his best endeavors and ability to prevent crimes, preserve peace,
apprehend disorderly and suspicious characters, to investigate and
detect offences bring the offenders to Justice, collect and communicate
intelligence effecting public peace and promptly obey and execute all
orders lawfully issued. The duties in detail of each branch are provided
in the relevant chapters.
The main duties of Inspector of Police
are investigation of important cases in his circle besides supervision
of police work of his circle in all its branches, to maintain discipline
among his subordinates, and to keep the Superintendent of Police and
the Sub Divisional Police Officer informed of the state of circle from
the Police point of view from time to time.
The Inspector must thoroughly inspect
each PS of his circle once in a year, constantly and systematically tour
throughout his circle, making enquiries about bad characters, the state
of crime, community policing (maithri) and general efficiency of police
work.
Visit each of his Police Stations once in
a month, check the current work of the Station and give necessary
instructions, pointing out errors, entering the same in the visitors
note book and sending a copy to the S.D.P.O. He shall enter in the
visitor’s book the details of cases in which instructions issued
relating to delay in investigation, finalisation, and trials.
He shall discuss with the Sub Inspector,
the cases under investigation, clues for detection and assist in the
progress of the cases in finalising them without unnecessary delay.
He should also supervise the prosecutions
of cases, for quick disposal, and see that the witnesses are produced
in courts regularly and co-ordinate the police with prosecutors and
enlist co-ordination in the success of cases.
During his visits to the Police Stations,
he shall scrutinise the station crime history part-I, and see whether
all cases have been entered correctly and the register is maintained
property. He should peruse the K.D. check register and duty roster to
see whether beats are properly served and checked. He should also check
beats himself and visit as many villages as possible and see that he
visits all villages once in a year. The village visiting by the
inspector shall be noted in the village roster maintained by him. The
SDPO must watch the progress of village visits by the inspector.
The Inspector must inspect once in a
half-year, the books, shops, premises and stocks of all licensed
manufactures and vendors of arms, ammunition and military stores. He
shall also inspect once in a quarter all places where petroleum is
stored. He shall also inspect all licensed revolvers/pistols at the
licensee’s residence in the first quarter of each year.
1. The Inspector shall assume charge of
investigation in all grave crimes as in order 52-7 and be responsible
from the initial stages till the finalisation and prosecution of the
case.
2. He shall personally investigate any
other important case, or if the SDPO or Superintendent of Police orders
him to do so. He shall write the case diaries in all cases that are
investigated by him.
3. On the occurrence of a crime of any
importance, the Inspector should proceed to the spot without delay, to
supervise and guide the investigation and take charge of the direction
and co-ordination of all work.
4. Where the Inspector takes up the
investigation, he shall continue till it takes a definite shape. If
however he has to leave the investigation for some unavoidable reasons,
to be recorded in writing, he must come back as soon as possible and
continue the investigation till the case takes a definite shape. In case
he has to leave a case during investigation he should record in his
case diary the opinion he has formed of the case so far as well as
detailed instructions regarding the line of further action.
5. Whenever the Inspector is present at
the investigation made by one of his Subordinates, he shall countersign
the case diary certifying its correctness. This does not however absolve
the Sub-Inspector of his primary responsibility of investigation of the
case properly.
1. If a serious breach of the peace is
anticipated the Inspector shall promptly proceed to the locality and
take measures to prevent it. In the absence of any senior officer, he
shall take command of the police engaged in suppressing any riot taking
place in his presence. He should take the help of Maithri Committees in
this regard.
2. The Inspector should be present on the
occasion of large festivals and public assemblies and supervise the
police arrangements.
3. He should plan, co-ordinate and
organize anti-terrorist operations by collecting useful information
about terrorists, their hideouts, shelters, financiers, modules etc.
1. At the
close of the week, the Inspector shall submit a weekly diary in Form
No.10. He should enter in it the work done by him and any other matter
of departmental interest. When the Inspector leaves his headquarters,
his halting places and the villages visited, the distance travelled and
the manner of performing journey should be given. The weekly diary
should be dispatched on Monday containing the details up to previous
Saturday night. If any thing of importance has occurred on Sunday or in a
journey undertaken by him on Sunday, the same also will be incorporated
in the diary.
2. Besides the weekly diaries, the
Inspector must also send special and immediate reports on any important
or urgent matters, which occur, in his circle.
3. He shall also send a monthly itineration report in Form 11.
4. The Inspector shall forward to his
immediate superior case diaries in cases investigated by him. He shall
send a copy of the case diary to the station where the crime is
registered and retain one copy with himself.
1. All cognizable cases under the IPC and
also cases under special and local laws shall be entered in the
Inspectors crime register (Form 7) to enable him to maintain a check
over their investigation and disposal either by himself or station house
officers. Entry shall be made in column (6) of the points, which the
Inspector wishes to keep in mind concerning the case.
2. In case in which the Inspector does
not forward the case diaries to the SDPOs as in Order No. 60-4, the
Inspector will write “F” or “R” as the case may be below the date as
shown below.
15/2/F:- to denote that the case diary dated 15/2 has been filed.
15/2/R:- to denote that the case diary dated 15/2 has been returned with remarks to the investigating officer.
3. No such register need be maintained by
Inspector who is SHO of a Police Station. The case diaries of cases
investigated by them shall be sent to SDPO who will maintain the
necessary registers.
4 The Inspector shall transmit to his
immediate superior (SDPO) case diaries received form his subordinates
and others who are authorised to investigate except those in cases
mentioned in Order 60-4. All case diaries and correspondence relating to
each case should be maintained and held in the personal custody of
investigating officer and kept in the Police Station concerned. It is a
privileged document and under no circumstances can it be shown to any
person other than immediate superior and as provided by law.
95.
The Inspector shall record his daily movements and activities
chronologically in his notebook. When a notebook is finished it shall be
filed with the circle records and retained for 3 years. He shall leave
his current notebook behind when he is transferred.
The Inspector shall
take care that the circle information book (Form 12) is properly
compiled and kept up to date. The objective of this book is to pass on
the knowledge gained by an officer to his successor. The Inspector shall
also record in the circle information book the dates of changes of
circle charge.
1. The Inspector must himself compile the
annual review of crime and investigation of each station in part-I of
the station crime history. He shall send it to the SDPO for approval
before end of January. After approval he will send it to the station
keeping a copy in his office for his use. He should also see that
entries in part-IV of station crime history are properly made. He should
enter in his circle information book a gist of the entries made in the
part-IV of the station crime history of each station.
2. The Circle Inspector should record his
remarks on the inspection of a station in the Inspectors visiting book
(Form 13) and forward a carbon copy to his immediate superior with his
diary.
3. The
Inspector must check guards and attend drill in his head quarters
station as frequently as possible and in other stations during his
visits and inspections, effect meetings with inspectors of border
circles and also conduct prosecution in courts, permissible under rules,
in simple cases and more particularly in security cases.
4. The Circle Inspectors, if present at a place where the Collector is camping, should make it a point to call on him.
1. Station and Circle records, which have
to be retained in the District Police Office, will be sent to the
District Police Office by the Inspector in the month of January every
year.
2. At the close of each year the
Inspector will prepare and forward to the District Police Office for the
orders of the Superintendent of Police a list in respect of each
station, of time expired records, which need not be retained, and other
useless papers for destruction. These will be destroyed by the Inspector
himself on receipt of the orders from the Superintendent of Police
3. The
Inspector is responsible for the destruction of the case diary files and
first information reports retained in his office and in stations. These
files will be retained for three calendar years after the year in which
the case is disposed off. If a case remains undisposed or not fully
disposed, case diary file should be retained for a period of 30 years.
4. Every
Inspector, Reserve Inspector, Sub-Inspector, Reserve Sub-Inspector, Head
Constable and Constable (Not belonging to HQs units) should report his
arrival and departure to/from District Hq. at the District Police
Office/District Control Room, unless there is specific reason, like
attending court or leaving the HQs within a short time.
As an
investigating officer, the Inspector should as a rule attend Session and
the courts of Judicial First Class Magistrates during the trial of the
case, unless there are specific reasons for his absence. In such an
event he should depute his Sub-Inspector who assisted him in the
investigation. As investigating officer he must assist the prosecution
by causing regular attendance of witnesses, before prosecutor for
refreshing their memory and for preparation of cross examination,
arguments etc. The investigating officer should enter the progress of
cases in trials in the court case diaries. The court case diaries should
contain a gist of all the proceedings of the day in the court including
observations or comments, arguments, presence or otherwise of
witnesses, accused, reasons for adjournments etc.
In all ‘A’ grade
municipal towns and Commissionerates there will be separate police
stations for Law and Order, Crime investigation and Traffic, for
efficient police functioning. Where a separate police station for crime
investigation and traffic cannot be established, these duties will be
performed by the law and order police station with additional strength.
The duties of SHOs of law and order, investigation and traffic P.S. are
detailed in Order No.101 to 104. These police stations as far as
possible will be headed by Inspectors of Police as station house
officers (SHOs), assisted by sub-inspectors and other staff. This is
more so in the case of crime and investigation police stations, as
experience counts for successful investigation. Besides maintaining law
and order, successful investigation and prosecution of cases are the
basis for controlling crime and criminals. In view of this, the
investigative/crime police stations should be equipped with police
officers having an aptitude for scientific interrogation of criminals
and detection of crimes. To meet these ends trained staff with skillful
application of scientific and modern techniques without resorting to
obsolete and rule of thumb methods should be posted. Crime police
stations must be provided with modern and scientific equipment,
essential personnel to aid investigation like photographers and
assistance from forensic department and dog squad.
1. The Sub-Inspector in charge of a
Police Station is fully responsible for the Police Administration of his
charge. The Sub-Inspector is an important and vital functionary in the
police department. He shall be responsible for proper management of the
station and optimum utilisation of the resources and facilities
available. It shall be his duty to manage the staff and work of the
police station in accordance with the law and rules and to make the
police station a place where the needy public gets necessary and
immediate response. The image of the police department basically
reflects on the conduct and behaviour of the Sub-Inspector and his staff
in the station, as it is at that point, public has a direct access with
the police. The Sub-Inspector and his staff should behave politely and
courteously with the public giving an impression of friendly approach.
Active co-operation from Maithri Committees shall be solicited in the
matters of L&O, crime, prevention etc. All illegal methods or ill
treatments against persons should be avoided at all costs giving way to
an impression to the public that the police are there to extend their
helping hand in the discharge of their duties. The Sub-Inspector must
respect human values and human dignity and should know that powers are
vested in him to discharge his duties legitimately but not to arrogate
to satisfy his ego and vanity. If he crosses his limits he will be doing
so at his risk as the department will not come to his rescue.
2. He should
assign duties to his staff and personally ensure that these duties are
correctly performed. He shall take measures for the prevention of crime,
for the preservation of peace, for speedy investigation and prosecution
of cases. When more than one Sub-Inspector is employed in a police
station, which is headed by a Sub-Inspector, the junior officer shall
act in accordance with the orders of senior. He shall maintain a
notebook in which he will write then and there his daily movements and
activities in discharge of his duties. The completed notebook will be
retained for 3 years with the station records. He will handover his
current notebook to his successor when he goes on transfer.
3. He shall acquire full local knowledge
and become acquainted with the people of his station limits especially
the village secretariate and panchayat officials and enlist their
co-operation in prevention of crime and breach of peace. He should also
involve Maithri Committees in this regard. The S.H.O. shall normally
visit all the villages and localities in towns in his jurisdiction once a
quarter. Passing through a village with out doing the work cannot be
treated as a visit.
The duties of officer
in charge of a police station are set out in the Police Acts and CrPC.
They broadly relate to maintenance of law and order, prevention and
detection of crime, investigation and prosecution of offences as
detailed below.
1. The Sub Inspector of Police / SHO is
responsible for the maintenance of the law and order and public order in
his jurisdiction. His duties in this regard include,
A. Personal leadership and supervision of
duties and work of all the staff and men allotted to his charge
including their welfare, discipline and morale
B. Organising and active participation in
crime prevention and detection, maintenance of law and order and
anti-terror operations, dispersal of unlawful assemblies and prevention
of breach of peace and public order.
C. Organising beats and patrols and its personal supervision.
D. Designing and implementation of
policing schemes suited to such beat areas and securing co-operation of
public and maithri committees.
E. Obtaining prompt information about
activities in the field of Communal, Caste, Political, Student, or other
segments of society including subversive elements and identify trouble
spots and trouble mongers and to take effective preventive measures like
launching security proceedings under Cr.P.C.
F. Maintenance of good public relations in his station limits.
G. Visiting and spending adequate time in the villages, localities of his station limit.
H. Maintenance of effective surveillance over bad characters, anti-social elements, and rowdies of the area under his charge.
I. Constantly endeavour to maintain high professional standard and keep himself updated, well informed and motivated.
J. Pursuit and apprehension of offenders on available clues and information.
K. Collection of information on all
important matters relevant to police duties and his functions and
communicating the same to his immediate superior police officer and to
other concerned superior police officers promptly.
The Sub Inspector of Police / SHO is
responsible for the investigation of all cases reported in his
jurisdiction except for those where the investigation is entrusted to
Inspector / DSP or other senior officers or CID. As officer in charge of
police station he shall perform the following duties relating to
investigation and prosecution of cases.
A. He shall register all cognizable cases
furnishing a copy to the complainant invariably free of cost and send
the original F.I.R to the courts concerned immediately and copies to his
superior officer. Failure to give a copy of FIR to complainant free of
cost shall amount to misconduct.
B. In respect of non-cognizable offences
reported in the station, he shall record the information in the general
diary and also in the non-cognizable register, and refer the complainant
to the court by an endorsement.
C. In cases of non-cognizable offences
referred by court or any cognizable offences presented by parties
directly in courts but endorsed by the court to the S.H.O, he shall
register such cases and investigate.
D. He shall promptly arrive at the scene
of crime and thoroughly examine the same for clues and for other matters
of investigation.
E. He shall make arrangements for the preservation of the scene.
F. He shall promptly conduct
investigation by identifying, preserving, collecting and forwarding of
material, to scientific experts, and collection of documentary and oral
evidence.
G. He shall make use of scientific methods available for investigation.
H. He shall hold inquest where necessary and forward the bodies for the post mortem examination according to the necessity.
I. He shall examine witnesses and record their statements accurately and promptly.
J. Conduct searches, and seize material if any as per provisions of Cr.P.C.
K. Arrest persons where necessary
observing the necessary provisions of law and the decisions of the court
and send them to remand in time.
L. Forward to the court the weapons and
article seized from the accused as well as seizure affected from
searches along with necessary reports.
M. Obtain investigation report from subordinate officers deputed to investigation.
N. He shall write the case diaries
regularly and forward them to the superior officers promptly to enable
them to give instructions for further investigations.
O. He shall finalise the cases without
delay and file charge sheets where the evidence is sufficient for
prosecution within the period of limitation imposed by the Cr.P.C and
Courts.
P. He shall promptly serve summons and execute warrants.
Q. He shall take all steps to promptly
prosecute the cases where evidence is sufficient by assisting the
prosecutor by producing witnesses promptly to refresh their memory
before examining them as witnesses in Courts.
R. Obtain copies of Judgements in cases
of acquittal, read them and forward them to the prosecutor for his
opinion for preferring appeal.
3. He shall inspect the drill of his
subordinates, hold inspection of their kits, catechise them upon the
performance of their duty and examine their beat books and note books.
The police men of the station should be briefed on all matters that have
bearing on their work and conduct through written material, Television,
Video and other visual aids, Radio programmes specially broadcast and
also personal instructions so that they are psychologically oriented to
discharge their allotted duties in an efficient manner.
The station house
officer shall forward daily to the Inspector a carbon or photostat copy
of the station general daily with a docket in the form prescribed along
with copies of F.I.R. registered and case diaries of that day.
The station house
officer of traffic police station should acquire full knowledge of all
roads, highways and congested areas. He should also acquire knowledge of
the details of the vehicles, density of traffic, movement of contraband
and suspected persons, road side truck terminals, parking places,
eating houses, motels etc. Keeping in view the specific problems of the
areas he should make arrangements for the removal of obstructions,
clearing traffic jams, observance of traffic regulations, rendering
first aid and prompt medical assistance to road accident victims,
incidence control and immediate action to preserve the scene of the road
accidents. He shall maintain close liaison with the officials and
engineers of roads and transport department, local bodies, electricity,
telephones etc., and take short as well as long-term measures for smooth
flow of traffic. He shall pay attention to the training of his staff
and actively participate in spreading traffic education in his area. He
shall also render free and social aid to all victims or their
representatives in claiming compensation in compensatory tribunals by
furnishing the copies of F.I.R., inquest report P.M. report or wound
certificate, copy of insurance certificate free of cost as well as by
advising them to that end. Patrolling of highways is one of his
important duties. The matters that should be attended to in each area or
beat have to be identified and instructions issued in the patrol
register. Maintenance of patrol vehicles and equipment to keep them in
top condition is his responsibility.
The Sub-Inspectors of
Railway police shall perform the duties as local police. They shall
acquaint themselves with the functioning of the Railway, the details of
all trains that pass through, the nature of crime that occur, the
criminals or groups that operates in Railways, the prevention of thefts
and maintenance of order on platform, ticket windows, parcel offices,
cloak rooms, marshalling yards, the organization of beats and
surveillance, security arrangements, and action to be initiated in case
of accidents.
1.
Station House Officers of all branches will be supplied with punishment
roll forms and when he deals with any officer for punishment he will
attach a punishment roll entering in relevant column titled “Defaulters”
the total number of defaults and the particulars of the last three
punishments. He will forward it to the SDPO who will fill up the first
column and transmit the roll to the concerned Superintendent of Police.
The authorities competent to impose penalties are dealt with in the
chapter titled “Disciplinary Proceedings, Punishments and Appeals”.
2. When
an Inspector or Station House Officer calls for an explanation from any
subordinate officer, it should be obtained and submitted at once to the
SDPO accompanied by a punishment roll unless reasons are furnished for
non-submission of a punishment roll.
3. On
receipt of information regarding non-appearance of pensioner for over 3
months enquiry may be caused by the police and the concerned officer
informed.
4. Inspectors and Sub-Inspectors will
make authorised entries in the small service books of their
subordinates. It is their responsibility to keep them updated. Entries
relating to biennial medical examination, the ailment and treatment
undergone and all relevant information relating to the health of the
Constable and the Head Constable should be entered and shown to him.
Important instructions given and the manner in which the tasks were
performed, the reports if any concerning any Constable may also be
entered after bringing it to the notice of the SDPO. The small service
book should be a complete record of the service including minor and
major punishments, rewards, commendation letters, leave and performance
of the Constable and should therefore be maintained in a regular manner.
It shall be the duty of the S.H.O. to ensure this.
The following shall be the duties of the Assistant Sub-Inspector.
A. Investigation of simple cases as
directed by S.H.O. and assisting investigation in all cases handled by
S.H.Os and other superior officers.
B. Petition enquiry
C. Checking of enquiries in verification rolls
D. Supervision of service of process work
E. To function as an officer in charge of a beat area and check patrols
F. Direct supervision or handling of station scriptory work
G. Detailing duties to the staff during
Sub-Inspectors absence and exercising supervision and control over the
Constables and Head Constables
H. Maintenance of cash book
I. Preparation of pay and travelling allowance bills (He should sign them only when the S.I. is absent)
J. Maintenance of Arms and Ammunition and registers connected there with
K. To be in charge of out post or beat and perform these duties when posted there
L. Such other work as may be entrusted to him
1. Head Constables are
mainly employed to be in charge of general duty in police stations, as
station writer, as officer in charge of out post and guards and also in
armed reserves, to be in charge of beat areas in rural and town police
stations. He acts as S.H.O. in the absence of Sub-Inspector and Asst.
Sub-Inspector. He is authorised to hold inquests and make investigation
when asked by the Sub-Inspector to do so.
General Duty Head Constable – Duties
B. To perform duties allotted by S.H.O.
C. To be in charge of guard or escort when deputed.
D. To visit villages in the station jurisdiction when deputed for a specific purpose.
E. To work as H.C. in charge of a particular beat area.
F. To attend to court work under the orders of S.H.O.
G. To investigate cases when deputed by the S.H.O. and to assist the I.O. in investigation.
H. To conduct enquiries into petty complaints.
I. To take care of arrested persons kept in police station.
J. To take care of reception and proper behaviour with the persons coming to police station and to attend telephone calls.
K. To be present in the police station in
the absence of Sub-Inspector unless called away in an emergency. He
should take approval of S.I. before leaving the station on routine duty.
Station Writer
Head
Constable shall normally be assigned the duties of station writer. He
will perform the ministerial work of the station under the direction of
S.H.O. In the absence of S.I. or A.S.I. he will allocate urgent duties
to the Constables and be in charge of station property including Arms
and Ammunition and carry out the routine work of the station. In the
absence of the S.I., A.S.I. and their senior HCs, he will function as
station house officer, take steps for registration and investigation of
cases reported under his charge. He may also be employed by S.H.O. to go
on night rounds and may occasionally be kept in charge of beat area. He
is also responsible to watch the arrested persons kept in police
station and proper reception to persons visiting police station and also
for answering telephone calls when S.H.O., S.I. or A.S.I. are not
present in police station.
Head Constables as investigating assistants
The
head constables form the main strength of investigating team. They
assist the team leader in the investigation of cases especially in
preserving, and collecting the clues like finger prints, foot prints,
materials, photographs etc. and also in,
A. Collection of information
B. Process service
C. Pursuit of clues and arrest of accused and recovery of property
D. Assisting in searches and seizures
E. Surveillance of specially marked persons
F. Holding inquests where directed
G. Securing the presence of witnesses
H. Court duty to assist prosecutor when S.I. or Inspector are not able to be present
I. Any other work connected with the investigation of crimes
J. Submitting reports to S.H.O. on enquiries made by them
Head Constables as officers in charge of beat
Head
Constable or Asst. Sub-Inspector is generally assigned a beat
approximately covering 2000 households and around 10,000 populations in
cities and towns and a group of villages in rural areas. He shall, with
the help of Constables provided, be responsible in that area for
A. Prevention of all offences.
B. Surveillance over criminals and bad characters.
C. Collection of information and intelligence, affecting crime, security and law and order.
D. Service of beats by night and day.
E. Preventing and dealing with public nuisances, maintaining order and Incidence control.
F. Associating with maithri committees and keeping the S.H.O. informed of all happenings.
G. Discipline and conduct of Constables of his charge.
H. Conducting such enquiries as are entrusted to him.
1. Sub-Inspector,
normally an ASI or HC may be kept in charge of out post. The duty of out
post in charge is to supervise the work of Constables in his charge,
see to the proper performance of all duties attached to the out post and
maintain the prescribed records. He should submit a copy of the out
post general diary daily to the mother police station.
2. The out post in-charge is not SHO.
Therefore whenever the information of cognizable offence is received in
the out post, he shall forward it to the mother station for registration
of F.I.R. after issuing a receipt for the same to the complainant. He
will also enter the substance of the report in the out post general
diary. However the complainant is entitled for a copy of the FIR from
the mother police station free of cost.
3. The officer in charge of an out post
may with out intervention of the officer in charge of a police station,
take action in such of the offences as can be legally taken by SI, ASI
or HC as per the rank of officer-in-charge.
4. The officer in charge of out post
shall on receipt of a complaint or information of a crime or serious
occurrence, take such immediate action as may appear necessary i.e.
proceeding and preserving the scene, rendering medical assistance to
victims, arrest of accused persons etc.
5. Men on duty in out post should be
treated on the same lines as constables allotted to beat duty as far as
tenure is concerned. However, a District Order should make transfer of
men to or from an out post.
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G.O.Ms.No.907 Home (Pol-C) Dept, Dt 21-4-1959
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1. In the absence of
the regular SHO, the senior officer present shall assume charge of the
station. Senior constable present shall also be deemed to be the officer
in charge in the absence of higher ranks as per section 2 (O) of
Cr.P.C.
Guard In charge
2. Whenever a guard is
detailed for Treasury or Jail or for security of a minister of a
government, a Head Constable shall be kept in charge of the guard.
3. A Head Constable
from reserve police will be deputed to be at the disposal of Sessions
Judge where the Sessions Court is not at the District HQRs. to maintain
order in the court when there is a criminal trial. Wherever it is
warranted, the SHO shall make security arrangements commensurate with
the situation with the permission and consultation of the District and
Sessions Judge or other Judicial Officers.
1. A Constable is one
who has maximum interface with public. As the most accessible person for
public he is expected to protect the needy, rescue people from danger,
apprehend offenders and assist in securing prompt help and justice. Some
of the important roles assigned to him are organising and securing
community participation, activising himself in prevention and detection
of crime and maintenance of law and order. Another main role of the
Constable is, performance of all tasks connected with beat area and
there by help in prevention of offences and breach of peace. The
constable on traffic duty has the task of regulating traffic. All
constables in their dealings with public should inspire confidence in
the efficacy of police to protect them. The police image is directly
proportionate to their good conduct and behaviour in the public as they
are the persons who are basically and directly in touch with them. At
all costs they must avoid ill treatment either to the victims or to the
accused as a first step to build the better police image.
Powers and Duties of Constables
2. The main duties of civil Constables are;
A. To perform duties in beats, patrols and pickets.
B. Surveillance over history sheeted and other potential criminals as per orders.
C. Collection of information and
intelligence relating to crimes and criminals, subversive, terrorist and
anti social elements in their areas primarily and communication of the
same to the authorised superiors.
D. Developing cordial relations with
local maithri committees/voluntary organizations and knowledge of
households in the beat area.
E. Convey information relating to persons
and events that cause or likely to cause law and order situation or
wide spread disturbances.
F. Keep in touch with local disputes, caste/communal overtones and inform SHO.
G. Assistance to investigating officers
in the matter of arrests, recoveries, searches, identification and
securing of witnesses or verification of information.
H. Execute warrants and serve summons promptly.
I. Escort prisoners, arrested persons.
J. Escort injured or dead to the hospital.
K. Guard of prisoners in custody and all station property.
L. Help and assist in dealing with
Floods, Earthquakes, Fires, Accidents, Epidemics etc. and put in
responsible efforts to save lives and property.
M. To perform allotted duties in Fairs,
Festivals, Bundhs, Agitations, Riots, Large assemblies, Elections,
Bandobust and security duties.
N. To preserve and guard the scene of occurrence until necessity ceases.
O. To behave courteously with all
sections of public and treat poor people, children, women, aged and all
weaker sections of society with consideration, sympathy and helpful
attitude.
P. To be regular and punctual in his duties, catechism, physical training and weekly parades.
Q. To work as data entry operators in
Computers and in the areas of reprography, photography and cartography
wherever they have necessary skill.
R. Make entries in the prescribed
register and forms and maintain records entrusted to him particularly
those relating to beat area.
S. Any other duties allotted by SHO or other superior officers or elsewhere in this manual.
The entire preventive
work of the police depends on the efficiency, commitment,
professionalism and integrity of the beat area policeman. The Constable
allotted to a beat should realise that his participation in the
community even in a small measure is essential for successful policing.
Professionalism and integrity but not power and authority shall command
respect and bring in a large measure of co-operation from general
public.
Officers responsible for kit
Every officer who is
supplied with kit at government cost is responsible for keeping it in
good condition, and shall be required to replace at his own cost any
article carelessly lost or damaged.
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