-PTW Permit To Work Flow

-PTW Permit To Work Flow 

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1. Originate Permit (Responsible Supervisor)

Before creating the permit, the supervisor must ensure:

 • Confirm the exact scope of work.

 • Identify job location, equipment, and work boundaries.

 • Conduct a preliminary hazard identification at the job site.

 • Determine which type of permit is required (Hot Work, Cold Work, Confined Space, Electrical, Excavation, Working at Height etc.).

 • List the required controls, isolations, and PPE.

 • Check for SIMOPS (simultaneous operations) impacting safety.

 • Attach work method statement / JSA.

 • Nominate a competent Permit Receiver.

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2. Review and Verify Permit (Permit Receiver)

The Permit Receiver must:

 • Visit the job site and conduct a site verification survey.

 • Confirm the hazards listed are accurate and complete.

 • Verify all control measures are practical and ready to implement.

 • Ensure required tools, equipment, and PPE are available and fit for use.

 • Verify equipment isolation (LOTO) requirements if applicable.

 • Cross-check gas testing requirements for confined space or hot work.

 • Ensure competent personnel are assigned to do the job.

 • Sign the permit to confirm readiness.

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3. Accept Permit (Permit Coordinator)

HSE Permit Coordinator responsibilities:

 • Ensure the permit type is correctly selected and justified.

 • Validate risk controls listed on the permit.

 • Review JSA / Method Statement for accuracy.

 • Confirm that the work area is safe for the task to start.

 • Ensure that LOTO tags, barricades, signage, fire extinguishers, ventilation, lighting etc. are correctly placed.

 • Ensure that required gas tests are conducted and documented.

 • Check for conflicts with other work activities (SIMOPS).

 • Approve and accept the permit for authorization.

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4. Authorize Permit (Issuer)

The Issuer completes final authorization by:

 • Conducting a final walk-through of the job site.

 • Confirming all hazards are controlled and barriers are implemented.

 • Verifying environmental conditions (weather, visibility, temperature).

 • Ensuring emergency arrangements (fire watch, standby man, rescue plan).

 • Approving the permit only after full compliance.

 • Communicating key risks and controls to all personnel involved.

 • Signing and issuing the permit to the Permit Receiver.

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5. Carry Out Work (Permit Receiver & Workers)

During execution:

 • Conduct a toolbox talk before starting work.

 • Display the permit at the job location.

 • Follow all conditions, controls, and precautions listed in the permit.

 • Maintain barricades, PPE, fire equipment, and ventilation throughout.

 • Ensure all team members understand the critical risks.

 • Report any change in condition (weather, equipment, hazards).

 • Stop work if any unsafe condition arises.

 • Maintain communication with the Issuer and Supervisor.

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6. Work Finished? (Decision Point)

If YES → proceed to closure.

If NO → revalidate the permit.

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7. Re-Validate Permit (Permit Receiver & Issuer)

Revalidation is required when:

 • Work is extended beyond validity time.

 • Conditions at site have changed.

 • Change of workforce, equipment, tools, or location.

 • Weather conditions have changed (hot, windy, rainy, low visibility).

 • Additional hazards are identified.

 • More gas tests or isolations are needed.

Revalidation steps:

 • Re-inspect the site.

 • Update controls as needed.

 • Both Issuer and Receiver must sign again.

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8. Close Permit (Permit Receiver & Issuer)

Closing the permit requires:

 • Confirm all work is completed as per scope.

 • Ensure the site is clean, safe, and restored to normal condition.

 • Remove all barricades, tags, tools, equipment.

 • Remove LOTO only after permission and proper isolation closure.

 • Return the permit to the Issuer.

 • Conduct a final site inspection and sign off.

 • Report any incidents, deviations, or near misses.

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9. File Permit (Permit Coordinator)

Final documentation steps:

 • Record the permit in the permit log/register.

 • Archive the permit for audit, compliance, and traceability.

 • Attach gas test reports, photos, checklists, and additional documents.

 • Ensure the permit is stored according to retention policy.

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