“management system” – the act of managing a group of interacting, interrelated or interdependent elements forming a complex whole
The ISO Definition of a “Management System”
ANSI/ISO/ASQ ISO Q9000-2000 defines a “management system” as follows – a system (separately defined as a set of interrelated or interacting elements) to establish policy and objectives and to achieve those objectives. A “quality management system” is then defined as a management system to direct and control an organization with regard to quality.
What is a Management System?
What is a Management System?
Since OHSAS 18001 is intended to set a framework for an
OH&S management system – like ISO 14001 sets a framework for an environmental
management system and ISO 9001 sets a framework for a quality management
system – it is probably worthwhile to explore just what a “management
system” is.
To enjoy
standard-setting is to enjoy defining terms.
There are a variety of ways you can go about deciding what
something is. You can ask an expert, you can ask several experts, you can
take an opinion survey or you can look it up in a dictionary. Part 1 of
this series takes the approach of looking it up in the dictionary (or more
accurately — a dictionary of dictionaries —
A Dictionary Definition
If one approaches this as a tautological exercise, one
can break the term “management system” into its component parts of “management”
and “system,” define each and then combine the two definitions back together
again into a single definition for a “management system.”
Using this approach, one can define the word “management” as
the act or manner of managing; handling,
direction, or control and the word
“system” as a group of interacting, interrelated, or interdependent elements
forming a complex whole. Combining these definitions, one gets the
following definition for a “management system” – the act of managing a group of interacting,
interrelated or interdependent elements forming a complex whole. This is a traditional, and predictable,
definition.
On the other hand, by combining a different set of
definitions for “management” and “system”, one can get the following, entirely
different, definition – a social, economic or political organizational
form used by corporate power elites who are
distinguished primarily by their distance from actual productive work and their
chronic failure to manage. For those who appreciate Dilbert cartoons, this may
represent a more “real world” definition of a “management system.”
Using a different approach, one can seek to determine what a management system is by examining the definitions penned by the individuals who drafted the ISO management system standards.
The ISO Definition of a “Management System”
ANSI/ISO/ASQ ISO Q9000-2000 defines a “management system” as follows – a system (separately defined as a set of interrelated or interacting elements) to establish policy and objectives and to achieve those objectives. A “quality management system” is then defined as a management system to direct and control an organization with regard to quality.
ISO 14001:2004 defines a “management system” as a set of interrelated elements used to establish policy and objectives and to achieve those objectives and an “environmental management system” as follows – part of an organization’s management system used to develop and implement its environmental policy and manage its environmental aspects.
What is interesting about these ISO definitions is their explicit focus on defining a management system in terms of the task of “establishing policy and objectives” (ISO 9000) or “developing and implementing a policy” (ISO 14001). This focus on establishing and implementing policy is not part of any of the dictionary definitions for management.
The OHSAS 18001 Definition
OHSAS 18001:1999 defines an “OH&S management system” as follows – part of the overall management system that facilitates the management of the OH&S risks associated with the business of the organization. With the 2007 revision of OHSAS 18001, the definition of an OH&S management system will be aligned with the ISO 9001 and ISO 14001 definitions to focus on developing and implementing policy.
Is the primary purpose of a management system to develop and implement policy? What do you think?
Using a different approach, one can seek to determine what a management system is by examining the definitions penned by the individuals who drafted the ISO management system standards.
The ISO Definition of a “Management System”
ANSI/ISO/ASQ ISO Q9000-2000 defines a “management system” as follows – a system (separately defined as a set of interrelated or interacting elements) to establish policy and objectives and to achieve those objectives. A “quality management system” is then defined as a management system to direct and control an organization with regard to quality.
ISO 14001:2004 defines a “management system” as a set of interrelated elements used to establish policy and objectives and to achieve those objectives and an “environmental management system” as follows – part of an organization’s management system used to develop and implement its environmental policy and manage its environmental aspects.
What is interesting about these ISO definitions is their explicit focus on defining a management system in terms of the task of “establishing policy and objectives” (ISO 9000) or “developing and implementing a policy” (ISO 14001). This focus on establishing and implementing policy is not part of any of the dictionary definitions for management.
The OHSAS 18001 Definition
OHSAS 18001:1999 defines an “OH&S management system” as follows – part of the overall management system that facilitates the management of the OH&S risks associated with the business of the organization. With the 2007 revision of OHSAS 18001, the definition of an OH&S management system will be aligned with the ISO 9001 and ISO 14001 definitions to focus on developing and implementing policy.
Is the primary purpose of a management system to develop and implement policy? What do you think?
Posted 13th
March 2013 by Dr.
Amar Nath Giri-NAGARJUNA-GROUP-NFCL
· Who is the audit for?
The audit is designed for any workplace looking to demonstrate their commitment to legislative requirements and health and safety standards.
It helps organisations manage the risk of workplace accidents and ill health, and confirms that arrangements are in place to meet legal requirements. It can confirm that occupational health and safety systems and arrangements are designed to meet a recognised standard criteria.
What does it cover?
The audit reviews the status of your organisation's occupational health and safety management system against defined requirements. This will be undertaken via document review, interviews with key personnel and an inspection of your organisation's premises. This process will include sampling of operational activities to ensure effective implementation of the health and safety management system. - See more at: https://www.britsafe.org/audit-and-consultancy/ohsas-safety-audit#sthash.K45Cy0ct.dpuf
The audit is designed for any workplace looking to demonstrate their commitment to legislative requirements and health and safety standards.
It helps organisations manage the risk of workplace accidents and ill health, and confirms that arrangements are in place to meet legal requirements. It can confirm that occupational health and safety systems and arrangements are designed to meet a recognised standard criteria.
What does it cover?
The audit reviews the status of your organisation's occupational health and safety management system against defined requirements. This will be undertaken via document review, interviews with key personnel and an inspection of your organisation's premises. This process will include sampling of operational activities to ensure effective implementation of the health and safety management system. - See more at: https://www.britsafe.org/audit-and-consultancy/ohsas-safety-audit#sthash.K45Cy0ct.dpuf
·
·
What
is OHSAS 18001?
·
OHSAS 18001:2007 is an internationally recognized
occupational health and safety management system developed to match the demand
for a recognizable standard against which assessing and certifying the
management system.
·
The standard can be applied to all business and operational
activities and requires also the compliance with all applicable regulatory
framework.
·
OHSAS 18001 is risk management oriented and aims to allow
organizations to proactively manage their processes in order to minimize health
and safety risks.
·
This standard does not establish OH&S performance
criteria, nor does it provide detailed specifications for the design of an
OHSAS management system but requires the organization to:
·
r establish its own safety policy and
objectives
·
r identify hazards and risks
·
r evaluate risks likelihood and impact
·
r verify the compliance with
applicable rules
·
r plan and deploy suitable
countermeasures to prevent injuries, illnesses and fatalities
·
r monitor and improve performances
·
·
What are the key features of OHSAS
18001:2007?
·
r Great
emphasis placed on "Health"
·
r Alignment
with ISO 14001:2004 throughout the standard to facilitate integration.
·
r Compatibility
with ISO 9001:2000.
·
r Reference
to PDCA cycle
·
r "Evaluation
of Compliance" requested as per ISO 14001:2004.
·
r People
involvement in establishing the system and investigation of incidents.
·
r Suitability
for management system certification
·
·
Who created this standard?
·
OHSAS 18001 has been developed by a working group lead by
BSI and several leading national standards bodies, certification bodies, and
professionals.
·
Can the OHSAS 18001 standard be integrated with other
management systems?
·
OHSAS 18001 has been developed to ensure the compatibility
with the ISO 9001 (Quality) and ISO 14001 (Environmental) management systems
standards, in order to facilitate the integration of quality, environmental and
occupational health and safety management systems by organizations, should they
wish to do so.
·
The overall structure of the
standard is similar to other relevant standard and many key requirements are
common to all systems (e.g. policy, objectives, document control, internal
auditing, management review, corrective and preventive actions)
Such integrated standardization approach allows
certification bodies to provide organizations with Integrated Management System
certification including all the three major standards for Quality, Environment,
Health and Safety.
Who does the OHSAS 18001 standard apply to?
The OHSAS Standard applies to any organization that wishes
to:
r Support and promote good OH&S
prctices
r Minimize safety risks in the work
environment
r Ensure the proper deployment of its
OH&S policy and the achievement of objectives
r Introduce a common language for
health and safety within the organization
r Establish, deploy, monitor and
improve the OH&S management system
r Demonstrate OHSAS conformance to
Stakeholders
r Achieving
the OH&S management system certification by a third party certification
body
The OHSAS 18001 effective implementation requires a clear
management structure with clearly defined authority and responsibility,
measurable objectives for improvement, a systematic approach to risk assessment
and measurable results. This includes the monitoring of health and safety
management failures, auditing of performance and review of policies and
objectives.
What are the benefits from implementing OHSAS 18001?
r Improving awareness and control of
workplace hazards and risks
r Facilitating the reduction in the
number and severity of work-related accidents and illness, lost time incidents
and injuries
r Improving employee health and safety
and people satisfaction
r Leading to compliance with legal and
regulatory requirements,
r Reducing risks of litigations and
penalties
r Establishing a framework for
effective risk management
r Reducing insurance premiums and
other unexpected costs related to healthcare
r Improving productivity, people
satisfaction and retention
r Increasing ability to attract the
best new talent.
r Reducing operating costs - by
decreasing down-time through incidents and ill health
r Reducing costs associated with legal
fees and compensation
r Improving the company image through
independent management system certification
How to get OHSAS 18001 certification?
The management certification process follows the following
steps:
r Application for registration
r Initial Certification Audit to
verify the compliance with OHSAS 18001 requirement. Such audit consist of Stage
1 and Stage 2 audits
r Certification granting by the
Certification Body and maintained by the Organization.
r Surveillance Audit to confirm the
maintenance of compliance with the requirements
r Re-certification audit after three
years.
OHSAS Initial Certification Process
·
The Initial Certification Process is
similar to that of ISO 9001 or ISO 14001 and consists of two different audits.
Stage 1- the purpose of this visit is to
determine the organization’s readiness for a full assessment. The assessor
will:
r Audit the organization’s management
system documentation
r confirm that the OH&S management
system conforms to the requirements of the standard
r confirm its implementation status
r confirm the scope of certification
r check legislative compliance
r evaluate if the internal audits and
management review are being planned and performed and that the management
system implementation is ready for Stage 2 Audit
r produce a report that identifies any
non-compliance or potential for non-compliance and agree a corrective action
plan if required
r produce
an audit plan and confirm a date for the Stage 2 assessment visit
Stage 2 – this Audit shall take place at
site and aim to confirm if the management system complies with the requirements
of OHSAS 18001 and the internal documentation.
The Auditor shall verify:
r the conformity to all requirements of
the applicable management system standard or other normative document
r performance monitoring, measuring,
reporting and reviewing against key performance objectives and targets
(consistent with the expectations in the applicable management system standard
or other normative document)
r the management system and
performance as regards legal compliance
r the effective implementation of the
risk management approach
r the operational control of the
processes
r the internal auditing and management
review
The auditor shall
r report any non-compliances or
potential for non-compliance
r produce a surveillance plan and
confirm a date for the first surveillance visit
If the Auditor identifies any critical or major
non-conformance, the organization cannot be certified until corrective action
is taken and verified.
What are the requirements of OHSAS 18001?
The following is the index of OHSAS 18001:2007 Requirements:
4.1 General Requirements
4.2 OHSAS policy
4.3 Planning requirements
4.3.1 Hazard identification, risk assessment and determining
controls
4.3.2 Legal and other requirements
4.3.3 Objectives and programme(s)
·
4.4 Implementation and operation
requirements
4.4.1 Establishing resource, roles, responsibility, accountability
and authority
4.4.2 Competence, training and awareness
4.4.3 Communication, participation and consultation
4.4.3.1 Establishing OH&S communication procedures
4.4.3.2 Establishing Participation and consultation
procedures
4.3.4 Documentation for OH&S management system
4.4.5 Control of documents
4.4.6 Operational control
4.4.7 Emergency preparedness and response
4.5 Checking
4.5.1 Performance Measurement and monitoring
4.5.2 Evaluation of compliance
4.5.3 Incident investigation, non conformity, corrective
action and preventive action
4.5.3.1 Incident investigation
4.5.3.2 Non conformity, corrective action and preventive
action
4.5.4 Control of records
4.5.5 Internal Audit
4.6 Management review
Posted 11th April by Dr. Amar Nath
Giri-NAGARJUNA-GROUP-NFCL
WHAT IS AN ISO AUDIT?
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