An Overview of ISO 50001 Energy Management

 

An Overview of ISO 50001 Energy Management

ISO 50001 Energy Management is a strategic tool that aids organisations put in place an energy management system and using their energy more effectively & efficiently. ISO 50001 was developed by an ISO technical committee and published in 2011. However, ISO 50001 2018 is the newly revised International Standard for Energy Management, providing the most b framework for optimising energy efficiency in private & public sector organisations. The system is shaped after the ISO 9001 QMS and ISO 14001 EMS and the 2018 version has clauses modular with both.

ISO 50001 Energy Management Certification demonstrates an organisation's commitment to continual improvement in energy management, permitting them to lead by an example within their respective industries & ensure related legislative and regulatory requirements are met.

What is an Energy Management System?

This system helps organisations better manage their energy use, hence improving productivity. It includes developing & implementing an energy policy, setting achievable targets for energy use & designing action plans to reach them & measure progress. This may comprise implementing new energy-efficient technologies, reducing waste of energy improving current processes to cut energy costs.

ISO 50001 Energy Management gives organisations a recognised framework for developing an effective energy management system. Like other ISO management systems, it follows the Plan-Do-Check-Act process for continual improvement.

Primary Objective of ISO 50001 Energy Management

The primary objective of the standard is to improve energy-related performance & energy efficiency constantly and to identify energy reduction opportunities. This systematic approach will help organisations to establish processes & systems. Consistent energy management aids organisations to realise untapped energy efficiency potential. They will benefit from cost savings & make a significant contribution to environmental & climate protection, for e.g. by the permanent reduction of Carbon Dioxide emissions. The standard should warn employees & in particular, the management level about the immediate & long-term energy management gains that can be made. The organisation can discover potential savings & competitive advantages. Moreover, a huge image boost for the organisation can be created.

Structure of ISO 50001 Energy Management

The structure of ISO 50001 Energy Management is designed per other ISO Management System Standards, particularly ISO 9001 & ISO 14001. Since all 3 management systems standards are based on the PDCA Cycle (Plan-Do-Check-Act) and now share the same high-level structure, ISO 50001 can be integrated easily into these systems. There are 10 major components of ISO 50001 Energy Management:

• Scope
• Terms & Definitions
• Planning
• Operation
• Improvement
• Support
• Normative References
• Leadership
• Performance Evaluation
• Context of the Organisation

Benefits of ISO 50001 Energy Management

• Measure & monitor energy use to identify where to improve efficiency
• Reduce carbon emissions & meet government reduction targets
• Manage & identify the risks surrounding your future energy supply
• Demonstrate environmental credentials to increase tender opportunities
• Improve overall performance to cut energy bills & consumption

Set of Requirements for ISO 50001 Energy Management

ISO 50001 Energy Management provides a set of requirements that enable organisations to:

• Measure the results obtained
• Continually improve energy management
• Develop a policy for more effective & efficient use of energy
• Review the policy’s effectiveness
• Fix objectives & targets to meet that policy
• Collect data to understand better & make decisions regarding energy use

Plan-Do-Check-Act Approach - ISO 50001 Energy Management

ISO 50001 Energy Management mainly focuses on a continual improvement process to achieve the objectives regarding an organisation's environmental performance (administration, service provider, enterprise, etc.). Following are the 4 phases of the PDCA Circle:

Phase 1: Plan

The overall responsibility for the installed energy management system must be located with the top management. An energy officer & a team should be appointed. Moreover, the organisation has to formulate the energy policy in the form of a written statement which includes the direction & intent of the energy policy. Energy policy must be communicated within the organisation. The energy team is the association between employees & management. In this phase, the organisation has to identify the Significant Energy Uses (SEUs) & prioritise the opportunities for energy performance improvement.

Phase 2: Do

Implement the energy management action plans & act on the analysis of energy data to drive new standards of energy performance.

Phase 3: Check

Measure, evaluate, monitor, audit, and analyse & conduct energy reviews of energy performance against objectives & targets, then report the results.

Phase 4: Act

This is where you must take strict action, led by a higher management level, to confirm continual improvement in the EnMS and to address non-conformity.

An Overview of ISO 45001

As per the 2018-19 report, around 147 workers were killed at work & around 0.6 million workers in the workplace suffered non-fatal injuries due to work activity. The ISO 45001 Standard for OH&S (Occupational Health & Safety) provides organisations or companies with a solution to manage safety & health risks better while reducing associated costs. ISO 45001 is a International Standard for health & safety at work developed by national & international standards committees independent of Government. This Standard was introduced in 2018; it is replacing the current Standard (BS OHSAS 18001), which will be withdrawn. So, implementing ISO 45001 may aid your company or Organisation in demonstrating compliance with health & safety laws. However, it goes beyond what the law requires, so consider carefully whether to adopt it.

The Standard is based on OHSAS 18001, conventions & guidelines of the International Labour Organisation & national standards. It comprises elements that are additional to OHSAS 18001, which it is replacing over 3 years migration period from 2018 to 2021. As of March 2001, organisations & companies should have migrated to ISO 45001 to retain a valid certification. This Standard follows the High-Level Structure of other ISO Standards like ISO 9001:2015 and ISO 14001:2015, which makes integration of these standards easier.

Benefits of ISO 45001 Certification

Following are some benefits of ISO 45001 Certification:

• Enhance Your Reputation: This Certification is a recognition that you have achieved a global benchmark, getting you observed by customers who are concerned about their social responsibilities.
• Improve Management of H&S Compliance Problems: This Certification helps to improve your ability to respond to regulatory compliance problems, reducing the overall costs of downtime & incidents.
• Increase Health & Safety Awareness: The Occupational Health & Safety Management system aids companies or organisations in increasing employee awareness of OH&S risks, ensuring workers take an active role in health & safety matters.
• Reduce Insurance Premiums: By demonstrating that you have an efficient occupational health & safety management system in place, many businesses can avail benefit from reduced insurance premiums.
• Better Manage Health & Safety Risks: The Standard will assist you in determining hazards and the health & safety risks associated with your activities and seeking to either eliminate them/put controls in place to minimise their effects.
• Reduce Absenteeism: By better managing Health & Safety risks in the workplace, you will be able to safeguard employees, reducing absenteeism & turnover rates.

Requirements of ISO 45001

In order to successfully obtain ISO 45001 Certification, you need to consider the following requirements:

• Planning: This will highlight your business requirements to adapt & reach to changes. To do so, you must set out a clear and proper plan for evaluating, managing & spotting OH&S risks. You will also need to show how this will be communicated to key personnel & how you will manage the relevant paper works.
• Operation: This prompts you to assess existing procedures & take note of legal obligations. Once you have the knowledge, you will have to plan how to identify & respond to risks, opportunities & emergencies. Formal risk assessments, regular can be a key part of this requirement.
• Leadership: To work towards Occupational Health & Safety objectives in a particular way, you will need to communicate roles & responsibilities clearly. Your leadership needs to assume responsibility for the Occupational Health & Safety Management System & ensure your staff have the resources & tools they need to run it successfully.
• Context of the Organisation: It refers to external & internal factors that impact your business. For your Occupational Health & Safety Management System to be practical & relevant for the people responsible, these internal & external factors should be determined. To fulifil this requirement, you will also need to know who will be affected by such issues and this includes sub-contractors & visitors.
• Support: To meet this vital requirement, you will need to provide the resources & tools required to run, maintain, and implement your Occupational Health & Safety Management System. This could comprise providing training to key staff, buying PPE (Personal Protective Equipment) and evidently communicating your goals.
• Performance Evaluation: If you are planning well, then you will need to evaluate & monitor your Occupational Health & Safety (OH&S) performance by creating criteria for measuring it. This evidence will show that your Occupational Health & Safety Management System is working properly.
• Improvement: Continuous improvement is a key requirement of this Standard and this indicates that you have an eye on the future & are always in pursuit of better performance. This can be achieved through regular monitoring & evaluation as well as appropriate corrective actions.

How to Obtain ISO 45001 Certification with Corpbiz?

Assessment: First, our consultant will visit your Organisation to review & Document your existing processes & procedures, emphasising any areas that don't meet the requirements of the Standard.

Implementation: The next step is to ensure any required process or procedural changes are made, as highlighted in the review. Corpbiz can provide various templates to help you in doing this.

Certification: An Auditor may visit your company or Organisation to check that the Documented processes are followed and the necessary changes have been made. Once they are satisfied, you will be rewarded with your Certification.

Major Differences Between ISO 45001 & OHSAS 18001

There are many differences between them, but the main difference is that ISO 45001 focuses on the interaction between an organisation & its business environment while OHSAS 18001 was focused on managing OH&S hazards & other internal problems. However, the standards also diverge in many other ways:

• 45001 is process-based and 18001 is procedure-based.
• 45001 is dynamic in all clauses and 18001 is not.
• 45001 includes the views of interest parties and 18001 doesn’t.
• 45001 considers both opportunities & risk and 18001 deals exclusively with risk.

These points represent a noteworthy shift in how safety & health management is perceived. Occupational Health and Safety is no longer a stand-alone but must be viewed within the perspective of running a sound & sustainable Organisation. Although the 2 standards differ in their approach, a management system established as per OHSAS 18001 will be a robust platform for migrating to ISO 45001.

An Overview of ISO 9001 2015

ISO 9001 2015 is an international standard for maintaining, creating and implementing a Quality Management System (QMS). ISO 9001 2015 was first introduced in September 2015 and is already the most widely adopted standard in the history of standards. It outlines a framework for improving quality & a vocabulary of understanding for any company or organisation looking to provide goods & services that steadily meet the customers expectations & requirements and other pertinent interested parties in the most effective manner. The Quality Management System is the collective of all the resources, cultural values, processes & assets that support the goal of customer satisfaction & organizational efficiency.

ISO 9001 2015 doesn't order what a company or an organisation's objectives should be or how to achieve them. In simple terms, it doesn't tell any company or organisation how to run its business. This standard defines the controlling principles that can be used to create efficiencies by streamlining & aligning processes throughout the organisation, meet regulatory requirements and help organisations to expand into new markets where clients demand ISO Certification.

What is the Fundamental Mission of ISO?

• The fundamental mission of ISO is to provide common specifications, standards, terms, & units of measurement to organisations around the globe.
• ISO doesn't provide certification or conformity assessment. Rather, it facilitates international trade & innovation to allow every organisation in every sector from around the globe to have a common language & common expectations for everything from manufacturing & technology to food safety, agriculture & healthcare.

Overall ISO's Mission is Built on the Following Core Initiatives for its Members:

• Ensuring the efficient operation of their organisation while managing finances.
• Increasing adherence to GSP (Good Standardisation Practices) among standards experts in every organisation and evaluating all processes to find out their alignment with the WTO (World Trade Organisation) Technical Barriers to Trade Agreement (TBT).
• Strengthening the links between public policy & standardisation by providing thought leadership & promoting awareness of best practices.
• Risk & sustainability.
• Ensuring collaboration with or participation of key stakeholders in all standardisation projects.

Why is ISO 9001 Certification Essential?

This certification provides your customers reassurance that you have set up a QMS based on the 7 management principles of ISO 9001. In fact, ISO 9001 is such a vital and significant standard that it is used as the foundation when industry groups desire to create their own industry standards; this includes ISO 13485 for the medical devices industry, and AS 9100 for the Aerospace Industry and so on.

A survey of this certification in 2017 tells that in spite of the global recession, the number of companies or entities that have implemented the ISO 9001 QMS still remains stable globally. ISO 9001 Certification for individuals is not a requirement of the standard, but this certification is the best method to get knowledge and competence regarding this standard.

What is QMS?

QMS or Quality Management System is defined as a set of interrelated or interacting elements to create policies, objectives & processes to achieve those objectives regarding quality. Quality Management System is part of the overall management system based on a business risk approach to operate, monitor, establish, review, implement, maintain & improve quality.

ISO 9001 2015 specifies requirements to implement, monitor, maintain, establish, plan, operate and continually improve a Documented management system used to manage quality. The requirements under ISO 9001 2015 are flexible, standard, and useful to all types of organisations. Hence, this standard aligned & united with other Management Systems such as Business Continuity Management, Energy Management and other management systems due to their identical structure.

The standardisation of Quality Management evolves with ISO 9001 2015 by adding:

• Greater importance on process approach, monitoring performance & metrics, and risk management
• Focus on interested parties
• Analysis of the context of the organisation required for ensuring quality improvement

Key Clauses of ISO 9001 2015

Following are some important clauses of ISO 9001 2015:

Clause 1: Scope

The clause defines the scope of the ISO 9001 2015 standard and the scope of this standard comprises specifying requirements for a Quality Management System of any organisation.

Clause 2: Normative References

The supporting standard referenced in this standard is indispensable for its application is ISO 9001:2015, which covers fundamentals & terminology.

Clause 3: Terms & Definitions

Terminology used throughout this standard comes directly from ISO 9000:2015, QMS – Vocabulary & Fundamentals.

Clause 4: Context of the Organisation

When you are implementing a Quality Manual System, the 1st step is to align your business objectives & intent with the QMS. Know the external & internal issues, needs & expectations of interested parties, QMS scope & its processes.

Clause 5: Leadership

This clause covers leadership responsibility. Top management must demonstrate leadership & commitment, establish & communicate a quality policy and ensure responsibilities & authorities are communicated, assigned & understood.

Clause 5: Planning for the QMS

This clause covers organisational OMS planning to address organisational risks, changes, opportunities & quality objectives.

Clause 7: Support

This clause of ISO 9001 2105 covers the resources required for the Quality Management System, such as ensuring employees are capable & aware, providing resources, and including Documented details to support your QMS.

Clause 8: Operation

This clause covers the control & plan processes required to meet the requirements for goods & services (such as production & service provision, design & development, the release of goods & services, external providers, etc,).

Clause 9: Performance Evaluation Clause

The ISO 9001 requires your organisation's Quality Management System to measure, analyse, monitor, and evaluate your QMS.

Clause 10: Improvement

This clause of ISO 9001 2105 covers continual improvement. Select opportunities for improvement, take action against non-conformities, implement corrective actions as necessary & continually improve your quality management system.

List of Vital Documents and Records Required by ISO 9001 2005

Following are some vital Documents you need to produce if you want to be compliant with ISO 9001 2005:

• Scope of the QMS
• Quality objectives
• Quality Policy
• Criteria for evaluation & selection of suppliers

Following are some Mandatory Records:

• Records of skills, experience, qualifications, and training.
• Record of non-conforming outputs.
• Product or service requirements review records.
• Characteristics of product to be produced & services to be provided.
• Records about customer property.
• Internal audit program.
• Results of the management review.
• Results of corrective actions.
• Monitoring & measurement review.
• Results of the management review.
• Record of conformity of product/service with acceptance criteria.
• Production or service provision change control records.

Following are other records that are only mandatory when the relevant clause is not excluded:

• Monitoring & measuring equipment calibration records.
• Records of design & development outputs.
• Records of design & development inputs.
• Records of design & development controls.
• Records of design & development outputs review.
• Design & development changes records.

Non-Mandatory Documents for the Implementation of ISO 9001

There are many non-mandatory Documents that can be used for the implementation of ISO 9001. However, the following are some non-mandatory Documents to be most commonly used:

• Procedure for addressing risks & opportunities
• Sales Procedure
• Procedure for Internal Audit
• Procedure for design & development
• Procedure for measuring equipment and equipment maintenance
• Warehousing procedure
• Procedure for Document & record control
• Procedure for competence, training & awareness
• Procedure for determining the context of the organisation & interested parties
• Procedure for production & service provision
• Procedure for management review
• Procedure for management of non-conformities & corrective actions
• Procedure monitoring customer satisfaction

Procedure for a Company to Get ISO 9001 2015 Certified

For the company QMS to be certified, you need to finish the implementation first. After finishing all your paper works & implementing your processes, your company also needs to perform the following steps to ensure a successful certification:

Internal Audit

This is in place for you to check your QMS processes. The goal is to confirm that records are in place to confirm compliance with the processes & to find problems and weaknesses that would otherwise stay hidden.

Management Review

A review by your management to evaluate the facts regarding the management system processes in order to make appropriate decisions & assign resources.

Corrective Actions

After the internal audit & management review, you need to correct the root cause of any identified problems & Document how they were resolved.

The company certification process is further diving into 2 different stages:

• Documentation Review: The auditors from your chosen certification body will check to confirm your Documents meets the ISO 9001 2015 requirements.
• Main Audit: In this stage, the certification body auditors will check whether your activities comply with both ISO 9001 & your paper works by checking Documents, company practices & records.

• Overview of ISO 14001 EMS

  Earlier, environment protection in the corporate sector was a primary matter, and it used to focus on systematic monitoring of on-site impact only in regard to statutory compliance. However, Environmental Management Systems (EMS) is now introduced to make all employees aware of environmental protection and prevention of negative environmental effects. It assists corporations/companies/organisations in shifting towards environmental sustainability.

  The ISO 14001 EMS is an internationally recognised standard that applies a tried and tested system with specific requirements for an effective EMS and supports the corporate sector in their activities towards environment protection. ISO 14001 EMS is applicable to any type of organization despite its activity or sector.

  ISO 14001:2015 is the latest version, and it is different from the older ISO 14001:2004 version. The difference between the elements of the two of them is as follows:

  ISO 14001:2015	ISO 14001:2004
  Context of Organisation	General
  Leadership	Policy
  Planning	Planning
  Support	Implementation and Operation
  Operation	Checking
  Performance Evaluation	Management Review
  Improvement

  ISO stands for International Organisation for Standardisation, which is a global federation of national standards bodies. There are ISO technical committees to prepare International Standards. All the governmental and non-governmental Organizations also take part in work in liaison with the ISO.

  Objective of Environmental Management System

  The objective of ISO 14001 EMS is to provide an organization with a framework to protect the environment and act on changing the environmental conditions of the workplace with socio-economic needs. It specifies all the requirements that assist an organization in achieving the goal set for its environmental management system.

  A systematic approach to protecting the environment is provided with information and also a contribution to sustainable development by:

  • Protecting the environment as it prevents or mitigates adverse environmental impacts
  • Assisting the organization in the fulfilment of all the obligations
  • Enhancing environmental performance
  • Controlling the procedure of designing, manufacturing, distribution, consumption and disposal of the organization's products and services by using a life cycle perspective that prevents unintentional shift of environmental impact
  • Achieving operational and financial advantages that result from implementing environment-friendly alternatives to strengthen the organization's position in the market
  • Communicating all the information related to the environment to the relevant and interested parties.

  This Environmental Management Systems (EMS) International Standard, like other International Standards, does not aim at increasing or changing an organization's legal requirements.

  Criteria for ISO 14001 EMS

  Criteria for ISO 14001 Environmental Management System are as follows:

  • Commitment and Policy related to Environment Sustainability
  • Planning which includes goal setting and targets
  • An implementation that includes staff training, paper works, and communication
  • Evaluation means monitoring programs and adjusting such plans accordingly
  • Review the plans, goals, and the EMS itself

  While applying this ISO 14001 Environmental Management System, the corporates need to implement a solution that meets such criteria. Some corporates go for an in-house solution, while others go for using environmental software that works per the design and guidelines provided by ISO 14001. Combining all the criteria mentioned above creates a cumulative effect of a Continuous Improvement Cycle.

  Prerequisites for ISO 14001 EMS

  Prerequisites for obtaining certification under ISO 14001 EMS is as follows:

  • Legislative and Regulatory requirements
  • Identification of significant Environmental Aspects
  • Examination of existing environmental practices and procedures
  • Assessments of previous incidents

  Benefits of ISO 14001 EMS

  Benefits of obtaining ISO 14001 EMS Certificates are as follows:

  • Use of Reduce, Reuse and Recycle approach
  • Reduction in the impact of business activities of any entity on the environment
  • Proof of fulfilment of Corporate Social Responsibility (CSR)
  • Making consumers aware of the organization's environment-friendly business
  • Enhances the goodwill and image of Organizations/corporations in the eyes of customers
  • Increase environmental awareness at the workplace and among the people working there
  • Make employees environmentally conscious
  • Prevents environmental risks, waste generation and pollution
  • Helps in meeting environmental legal compliances
  • Enhances the brand reputation
  • Increased Marketability, Profitability and Sustainability

  Documents Required for ISO 14001 EMS

  Mandatory Documents needed to be produced in case of ISO 14001 EMS:

  • Scope of EMS
  • Environmental Policy
  • Risk and Opportunities to be Addressed and Processes
  • Criteria for Evaluation of Significant Environmental Aspects
  • Environmental Aspects with Associated Environmental Impacts
  • Significant Environmental Aspects
  • Compliance Obligations Document
  • Environmental Objectives and Plans for Achieving Them
  • Operational Control
  • Emergency Preparedness and Response
  • Records of Training, Skills, Experience and Qualifications
  • Evidence of Communication
  • Monitoring and Measurement Results
  • Evidence of the Compliance Evaluation Result
  • Internal Audit Program
  • Results of Internal Audits
  • Results of the Management Review
  • Results of Corrective Actions

  Non-Mandatory Documents for ISO 14001 EMS

  There are also some non-mandatory Documents for ISO 14001 implementation. However, they are not mandatorily required; still, they are important and such Documents are as follows:

  • Procedure for Determining Context of the Organization/corporation and Interested Parties
  • Procedure for Identification
  • Evaluation of Environmental Aspects and Risks
  • Competence, Training and Awareness procedure
  • Procedure for Communication
  • Procedure for Document and Record control
  • Procedure for Internal Audit
  • Procedure for Management Review
  • Procedure for Management of Non-conformities and Corrective actions

  Procedure for Obtaining ISO 14001 EMS Certification

  Process to get any organization/corporation certified to ISO 14001 EMS is as follows:

  Internal Audit

  In an internal audit, the applicant organization checks its EMS processes. It is done to ensure that the organization is keeping records to confirm that compliance of processes and to understand the problems and weaknesses.

  Management Review

  A formal review by the management of the organization to evaluate all the relevant facts about management system processes to make appropriate decisions. The applicant goes for analysis to know about the loophole that is where the change is needed in the existing EMS.

  Corrective Actions

  Applicant creates a Project Plan to determine their tasks, resources and timeline for implementing the new effective EMS. Compare services that are helpful in integrating an EMS into the organization/cooperation.

  Educate Your Organization

  All employees of such organizations or corporations are trained to work with the ISO 14001 EMS System.

  Design & Document

  ISO 14001 Environmental Manual and Procedures are designed and Documented. The organization or corporation applying for such certification determines its current processes regarding EMS and redesigns them to comply with the standard's requirements. After modifying or developing processes to meet the required standard, the paper works of the processes as per the EMS System is prepared.

  Improvement of EMS

  After the development and paper works of the system, employees follow the procedures, collect records and make improvements to the existing system.

  Audit the EMS Performance

  Organisations or corporations conduct internal audits to see how their system is working and find solutions to improve them. Then an Audit is done by a Registrar.

  Certification/Registration

  A Registrar is selected to perform registration and then regular surveillance audits. During these audits, the Auditor looks at the prepared EMS plans. EMS ensures that the organization or corporation meets the requirements of the standard. If Registrar finds that there are parts of EMS that do not meet the requirements, it considers the Document as Nonconformance. Certification/Registration is dependent on the correctness of the nonconformances.

  There are Three Types of Conformances for ISO 14001:

  • Internal efforts to prepare an EMS to meet ISO 14001 requirements
  • Self-declaration of conformances
  • The third-party verified certification/registration

  The validity of such ISO 14001 Certification is for three years.