Factories Act, 1948 to the modern OSHWC Code, 2020 framework, should implement the actionable Compliance Checklist below, followed by the newly consolidated Digital Registers structure.

 Factories Act, 1948 to the modern OSHWC Code, 2020 framework, should implement the actionable Compliance Checklist below, followed by the newly consolidated Digital Registers structure.

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Part 1: Factory Transition Compliance Checklist

Operational Area	Action Items & Transition Benchmarks	Compliance Status
Registration & Licensing	Validate that your workforce meets the revised thresholds (20+ workers with power / 40+ without power). Migration to the online portal for a single all-India registration is required. Ensure your license structure aligns with the updated 5-year validity cycle.	[ ] Pending / [ ] Done
Employment Terms	Issue formal, written Appointment Letters to every single employee on the payroll (this is now a mandatory statutory requirement, whereas it was previously managed under separate state rules).	[ ] Pending / [ ] Done
Health Check-ups	Schedule and sponsor mandatory annual free health check-ups for all employees who have reached the age threshold or are engaged in processes specified by the rules.	[ ] Pending / [ ] Done
Safety Infrastructure	If your factory employs 500+ workers (or 250+ in hazardous units), formally appoint a certified Safety Officer and establish a equal-representation Bi-partite Safety Committee.	[ ] Pending / [ ] Done
Welfare Facilities	Update facility provisions based on unified headcount thresholds: Ensure a Creche is operational if you have 50+ employees (gender-neutral) and verify canteen/restroom scaling.	[ ] Pending / [ ] Done
Night Shift Operations	For factories running operations between 7 PM and 6 AM with female employees: Secure explicit written consent, deploy GPS-tracked safe transport, and verify that POSH/ICC systems are active.	[ ] Pending / [ ] Done
Migrant Management	Audit your contractor and payroll lists to identify self-migrated or contracted workers earning up to ₹18,000/month. Integrate the Annual Journey Allowance into their payout structure.	[ ] Pending / [ ] Done
Policy Formulation	Draft, formalize, and visibly display a written Occupational Safety and Health (OSH) Policy outlining the unit's exact risk-mitigation and safety protocols.	[ ] Pending / [ ] Done

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Part 2: Mandatory Consolidated Digital Registers

The OSHWC Code drastically simplifies record-keeping by compressing dozens of legacy paper logs into 8 core digital registers. Your HR and compliance software must maintain the following formats electronically:

• Register of Workers (Form I): A single master log capturing worker details, category, nature of work, and permanent/temporary addresses.
• Register of Wages, Overtime, and Deductions: Combines attendance logs, double-rate overtime calculations, explicit worker consent for extra hours, and statutory deductions.
• Register of Leave with Wages: Tracks the shortened 180-day qualification baseline, accumulated leaves, and annual encashments.
• Register of Accidents and Dangerous Occurrences: Records all workplace mishaps, near-misses, and subsequent reporting timelines sent to the Inspector-cum-Facilitator.
• Register of Employee Health Check-ups: Digital tracking log storing the annual fitness certifications issued by the designated Medical Officer.